Founded in 2001, our client has grown from a four-person team into a leading provider of vegetation management for municipalities across the US. Today, they employ over 300 professionals and operate a large fleet of specialized equipment which allows them to handle projects of any scale, from routine maintenance to large-scale storm cleanup. Committed to safety and operational excellence, they are dedicated to ensuring the uninterrupted flow of power and the safety of the communities they serve. We partnered with them to modernize their outdated systems and streamline their complex daily operations, empowering their continued growth and focus on exceptional service.
The Challenges
The company was doing well, but its legacy systems were holding it back. We found several issues that required fixing.
- Legacy Codebase: Their systems were outdated and hard to understand. This made it difficult to fix problems or add new features when needed.
- Scalability Issues: As the company grew bigger, its systems could not handle all the extra work and data. Everything was running slower than it should.
- Integration Needs: They needed their systems to work better with other crucial software, such as Paycor for managing employees and Sage Intacct for accounting.
- Fleetio Redevelopment: The client was facing mounting operational expenses with their current Fleetio vehicle management system and determined that replacing it with a more cost-effective solution was essential to improve their bottom line.
- Quality Standards: They needed all the changes to be made quickly, but without any mistakes or problems in the final product.
How We Helped
We made a clear plan to fix each issue step by step. Our team made sure their business kept running normally while we made improvements:
- Modernized Old Systems: We analyzed their codebase and fixed the parts that were causing hurdles. This made everything work faster and easier to maintain.
- Introduced New Features: We developed a suite of new, custom features that directly addressed their operational needs, resulting in significant improvements in team productivity and workflow efficiency.
- Upgraded Scalable Architecture: We rebuilt their systems so they can handle more work as the company continues to grow without slowing down their critical processes.
- Improved Work process: We set up better ways for our team to work together, including clear rules for making changes and checking all work before going live.
- Streamlined Quality Assurance: We created a safe place to test all the changes before putting them on the live system. This prevents any problems for their daily operations.
- Substantial Cost Savings: We built their own proprietary vehicle tracking system. Now they can track trucks and schedule maintenance without the high monthly fees.
Outcome and Benefits
Lower costs – They stopped paying a high amount for vehicle tracking and saved a good amount of money with the help of our custom system.
Easier daily work – The new Paycor connection manages employees’ data and payroll automatically. This eliminated countless hours of manual data entry each week.
Better user experience – The Employees told us that the new system is much easier to use and works faster than before. This enhanced user experience has led to higher adoption rates.
Ready for growth – The new systems can handle much more work, so they are ready as the company continues to grow.
Better reports – New reporting tools help managers make better decisions by showing them important business information in easy-to-understand formats.
